Payment for Services
Payment for Services
Once providers complete the School Readiness Provider Contract process, they become recognized as an Early Learning Coalition School Readiness (SR) Network Provider. Upon receiving a request for enrollment at a recognized SR facility, children will be added to the monthly attendance roster which is then utilized to record attendance throughout the month. Updated rosters are provided at each Market Day event.
The first business day of each month, the ELC hosts a local Market Day event at which providers can submit attendance rosters and receive valuable information from the Early Learning Coalition. Providers must submit their completed rosters monthly in order to be reimbursed for care during that month. Reimbursement is based on reported attendance of eligible children, parent fees assessed and the established reimbursement rate. Information submitted on the attendance rosters is then internally processed for payment verification and an invoice is submitted to the Office of Early Learning (OEL).
Upon receipt of funds from OEL, Coalition staff initiates electronic funds transfer (EFT) payment for each provider’s individual bank accounts. The ELC then posts the transfer date on the home page of the ELC website. Once payments are transfered, ELC staff mail a copy of the EFT, Final Provider Reimbursement Report and any other pertinent documentation to each provider.
For questions about or assistance with the reimbursement process, please contact the Contracts & Reimbursement Department at (850) 385.0504,
Reimbursement forms:
Documentation of Absence Form (pdf 25.72 kB)
Request for Adjustment Form (pdf 72.04 kB)
Sign in Sheets Single by Week (pdf 15.96 kB)
Sign in Sheets Multiple by Week (pdf 15.61 kB)
Sign in Sheets by Month (pdf 13.50 kB)
