Employment

Employment

The Early Learning Coalition of the Big Bend (ELC) is excited about your interest in joining our team! As an organization whose main goals are to ensure that children are ready for success when they enter school and families have access to the quality child care services and assistance they need, we are always seeking candidates who want to make a difference in the lives of Florida’s children and families.

To ensure we have the best possible candidates, ELC has partnered with CareerSource, the local workforce agency, to list our job openings, screen candidates and find the best possible match for our organization.

We encourage you to visit www.employflorida.com, the online job search system for the State of Florida, to apply for current positions available, find out more about the qualifications, application requirements and benefits associated with the below positions.

Thank you again for your interest in joining our team and being a part of a child’s success!

Positions available:

Controller - #11048747

The Early Learning Coalition, Inc. (ELC) is seeking a Controller to be responsible for overseeing the Finance staff in the administration of the monthly School Readiness (SR) and Voluntary Prekindergarten (VPK) provider attendance and reimbursement process and the oversight of monthly general ledger activities, including journal entries, account reconciliations, financial reports, federal/state grant reporting, and bank transactions and the general supervision, day to day management and oversight of select employee(s) within the finance department

 

Essential Job Duties and Responsibilities include, but are not limited to:

  • Supervise and direct the activities of Accounting and Finance staff, including interviewing, hiring/terminating, training, planning, assigning work, performance management, administering discipline, addressing complaints and resolving problems
  • Oversee the Finance staff’s timely processing of provider monthly attendance records and provider payments including:
    • Reimbursement of providers according to data entered in the approved state system
    • Manage adjustments to provider payments
    • Manage the activities conducted during regular monitoring of provider attendance entries
  • Coordinate problem resolution for School Readiness (SR) and Voluntary Prekindergarten (VPK) provider reimbursement process
  • Assist the Chief Financial Officer (CFO) in the development of the fiscal year budget and subsequent modifications to ensure efficient use of funds through the year and accurate closeout budgeting for current program year in compliance with federal and state regulations
  • Responsible for month end close, month end reconciliations of the balance sheet accounts, and general ledger maintenance
  • Maintain and audit payroll administration systems and ensure that payroll and benefit expenses are accurately recorded into the general ledger
  • Assist with the preparation of audit schedules and financials
  • Assist in the development and implementation of financial accounting systems to ensure accuracy of financial transactions and compliance with ELC policies, procedures, rules and regulations
    • Ensure Fiscal and accounting policies and procedures are accurately documented including, drafting or revising of policies and procedures and quarterly review of policies and procedures
    • Participate as directed in all ELC quality improvement efforts to achieve optimum organizational performance
  • Supervise preparation of monthly cost reimbursement invoices per state guidelines
  • Oversee the ELC’s Fraud Unit and all activities listed on the Fraud Plan
  • Prepare Monthly Reports including but not limited to Monthly Fiscal Reports, Financial Reporting to various fund sources, and Cost Allocations
  • Assist CFO with the preparation of financial reports to present at Committee and Board meetings
  • Maintain Property Inventory tracking
  • Track advance dollars from the state
  • Track cash received for all special fund-raising projects
  • Manage accounts receivable
  • Assist with the preparation of the weekly check run     
  • Supervise month end close processes including:
    • Review Accounts payable cut off
    • Review Bank reconciliation
    • Review PARS calculation
    • Review allocation entries
  • Supervise preparation of monthly cost reimbursement invoices per state guidelines
  • Supervise preparation of purchase orders
  • Contact the Abuse Hotline immediately in the event an allegation of abuse, neglect, or exploitation is received and notify a manager immediately
  • Perform other job duties as assigned

 

Minimum Educational and Experience Requirements:

  • Bachelor's Degree from an accredited college or university with major coursework in Accounting or Finance
  • Minimum of five (5) years of  progressively responsible experience in accounting, finance, budget and audit preparation, including experience presenting and reporting financial information to management and external stakeholders
  • Solid experience in coordinating audit activities and managing reporting, budget development and analysis, accounts payable and receivable, general ledger and payroll
  • Advanced knowledge of multiple accounting software systems, preferably Microsoft Office (Excel)
  • Five (5) years of supervisory experience
  • Experience in non-profit accounting

Preferences:

  • Master’s degree in Finance, Accounting or Business-related field
  • Experience in financial risk management and fraud reporting procedures
  • Extensive knowledge of Single Audit requirements and reporting
  • Experience with Abila MIP Fund Accounting software

Required Skills and Abilities:

  • Thorough knowledge of basic accounting procedures and understanding of Generally Accepted Accounting Principles (GAAP)
  • Advance knowledge with Microsoft Office products; demonstrated proficiency in working with automated accounting/financial applications.
  • Ability to manage multiple projects, follow-through and meet deadlines
  • Ability to apply knowledge and understanding of regulations and Coalition policies and procedures to assist in identifying and presenting facts of a situation to facilitate management decision making
  • Must exhibit a positive attitude and be an example to others in the area of problem-solving, teamwork, interpersonal relationships, and commitment to the organization’s mission and vision
  • Excellent customer service skills
  • Excellent organizational and communication skills (verbal and written); attention to detail and accuracy
  • Working knowledge of payroll accounts, payable and accounts receivable functions;
  • Able to supervise, motivate and lead a team of employees
  • Excellent time management skills
  • Able to follow instructions and comply with policies and procedures
  • Able to maintain good relationships with staff and management

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to remain in a stationary position, frequently communicate accurate information, and operate a computer and other office machinery. The employee must have the ability to lift and/or move up to 25 pounds. Specific vision abilities are required to determine accuracy of information reviewed.

 

Typical Work Conditions:

Duties are performed in an office or field work related environment. The noise level in the work environment is usually moderate. Must be available to work a flexible schedule, including occasional weekend/evenings as required. Occasional travel to seminars, training, or other events may be required.

Closing Date:  October 14, 2019

Salary Range:  Negotiable, based on experience

This is a full-time position that includes the following benefits: health insurance, paid time off and retirement savings plan.

Candidates, who qualify, must submit a cover letter and resume to [email protected]

Disclaimers:

The ELC maintains and enforces a drug-free workplace program. As part of this program, applicants may be required to submit to a drug and/or alcohol screening test. A check of employment references and criminal local and state background screen is required as a condition of employment.

The ELC is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, age, gender, religion, disability, nationality, veteran status or any other status protected under local, state or federal law. Consistent with the Americans with Disabilities Act, applicants who need an accommodation to participate in the application or interview process should request one when submitting an application.

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